PRIVACY POLICY

A legal disclaimer

NIC Staffing Agency Inc. (“NIC”, “we”, “us”, or “our”) is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy outlines how we collect, use, disclose, and protect your information in accordance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any applicable provincial legislation. This policy applies to all individuals who interact with NIC, including job applicants, employees, clients, and website visitors.

Collection of Personal Information

We collect personal information that is necessary for the purpose of providing our staffing and recruitment services. The types of personal information we may collect include, but are not limited to:

Name, contact details (address, telephone number, email address)
Resume, employment and educational history
References and background check information
Social Insurance Number (SIN) and other government-issued identification as required by law
Banking information for payroll purposes
Information related to skills, qualifications, and work preferences
Any other information required to comply with legal or regulatory obligations

Use of Personal Information

NIC Staffing Agency uses your personal information for the following purposes:

To provide staffing and recruitment services to clients and candidates
To assess your suitability for employment opportunities
To communicate with you regarding job opportunities, assignments, or employment matters
To process payroll and administer employment benefits
To comply with legal, regulatory, and contractual obligations
To improve our services and maintain business operations

Disclosure of Personal Information

NIC Staffing Agency uses your personal information for the following purposes:

To provide staffing and recruitment services to clients and candidates
To assess your suitability for employment opportunities
To communicate with you regarding job opportunities, assignments, or employment matters
To process payroll and administer employment benefits
To comply with legal, regulatory, and contractual obligations
To improve our services and maintain business operations

Consent

By providing your personal information to NIC Staffing Agency Inc, you consent to the collection, use, and disclosure of your information as described in this policy. You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice. Please note that withdrawing consent may affect our ability to provide you with staffing services.

Protection of Personal Information

We take reasonable precautions to protect your personal information from loss, theft, unauthorized access, disclosure, copying, use, or modification. These safeguards include physical, administrative, and technical measures appropriate to the sensitivity of the information.

Retention and Destruction of Personal Information

NIC Staffing Agency Inc retains personal information only as long as necessary to fulfill the purposes for which it was collected and to comply with legal and regulatory requirements. When personal information is no longer required, it is securely destroyed or anonymized.

Access to and Correction of Personal Information

You have the right to access your personal information held by NIC Staffing Agency Inc and to request corrections if you believe the information is inaccurate or incomplete. To make a request, please contact us using the information provided below.

Website and Cookies

When you visit NIC Staffing Agency Inc’s website, we may collect certain non-personal information (such as browser type, operating system, and pages visited) to improve our website and services. Our website may use cookies to enhance your browsing experience. You may choose to disable cookies in your browser settings; however, this may affect the functionality of the website.

Changes to This Privacy Policy

NIC Staffing Agency Inc may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. The revised policy will be posted on our website with the effective date. We encourage you to review this policy periodically.

Contact Us

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact:

NIC Staffing Agency Inc.
Email: info@nicstaffing.com
Address: 205b-2255 St. Laurent Blvd, Ottawa, ON K1G 4K3
Telephone: 613-731-2737

This Privacy Policy is effective as of 2026-01-06.